esti-mate

Venue Hire Estimates Without Spreadsheet Chaos

Helping theatres, performing arts centres, event venues and councils create faster, more accurate venue hire estimates.

Join the Pilot Program

The Problem

Most venue hire estimates are still produced using spreadsheets, disconnected templates and institutional knowledge held by a small number of staff.

The result is inconsistent pricing, slower response times, training challenges and administrative risk.

What esti-mate Helps Calculate

Front of House Services

Front of House

Staffing, ushers and customer service costs.

Back of House Services

Back of House

Infrastructure and venue setup activities.

Technical Services

Technical Services

Lighting, sound and production resources.

Cleaning Services

Cleaning

Venue preparation and post-event cleaning.

Catering Services

Catering

Food and beverage service calculations.

Specialist Services

Specialist Services

Venue-specific extras such as piano tuning.

Workflow

Structured Workflow

  1. Enquiry received
  2. Venue requirements entered
  3. Pricing rules applied
  4. Estimate generated
  5. Review and approval
  6. Customer-ready quote issued
Pilot Program

Pilot Program Open

Seeking pilot venues commencing October 2026.

Future Roadmap

AI Assistance

AI Assistance

Recommended pricing and estimate review.

Transparency

Hirer Transparency

Proposal and communication support.

Become a Pilot Venue

Help shape the first release of esti-mate.

Request a Demonstration